Not all hotels have a full-service accounting department; some outsource financial services to a third party to streamline processes and minimize overhead. Such is the case at Fusion Resort in Treasure Island, Florida. Operated by First Choice Hotel Management (FCHM), the company has partnered with Grachan & Company, Certified Public Accountants, to oversee the property’s finances.

With the accounting firm located in Lynchburg, Virginia, and the all-suite vacation destination located on a barrier island in the Gulf of Mexico, FCHM needed a robust cloud solution to digitally capture and share relevant data. Already working with Aptech, the industry standard for hospitality financial management, FCHM has migrated to the company’s next-generation business accounting solution, PVNG.

PVNG is a game changer in the world of hotel accounting. It includes the Accounts Payable, Accounts Receivable, General Ledger, Statistics, Finance and Bank Reconciliation modules that FCHM and Grachan & Co. need, as well as essential web browsing to download hotel data remotely. PVNG also contains OCR invoice processing, a myriad of payment options, drill-down capabilities in financial statements and reports, and the ability to manage accounting for one or more properties. It can also be deployed as a hosted service.

“Managing accounting processes remotely can be difficult if you don’t have the right technology,” said William Grachan, director of the accounting firm. “When Aptech replaced their first-generation accounting system with PVNG, we were thrilled. The manageability of this web-based solution allows us to easily generate a complete set of financial data, from income statements to supporting schedules, etc. Everything we need is easily accessible in PVNG.

For more than 50 years, Aptech has been creating solutions that increase the performance and profitability of its customers. The company takes great pride in offering the best back-office, budgeting/forecasting and business intelligence solutions in the hospitality industry. The company attributes its success and longevity to its guest/employee relationships, with each hotel proud to be a long-term partner.

“Aptech has been great to work with over the years,” Grachan said. “We know the company and its way of doing business. PVNG does everything today’s accounting software should – it allows us to quickly modify reports and tweak standardized forms to meet Fusion Resort’s specific needs. Remote access to hotel data, combined with extremely responsive Aptech support, makes PVNG irreplaceable. There is nothing I would change with the software or our relationship with Aptech. In a word, they are great! »

Cam Troutman, Vice President of Aptech, had this to say, “Time and time again, our customers say PVNG is one of the best hotel financial systems on the market. It is very user-friendly, flexible, easy to navigate and makes hotel accounting – whether onsite or outsourced – more efficient. We are delighted that this cloud platform allows Grachan & Company to manage and review Fusion Resort’s finances from anywhere. With PVNG, William and his team can quickly generate financial statements and reports that First Choice Hotel Management can access as soon as they are completed.

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